Contracts awarded for school facility updates

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School facility updates will begin in April at Clayton Ridge, with most scheduled for completion June through November. (Press photo by Molly Moser)

By Molly Moser

The Clayton Ridge School Board and administration, along with Estes Construction, interviewed contractors at the end of last month, and the school board reviewed and voted on bids at their early December meetings.

“Under the direction of Estes Construction, we completed the pre-award interviews with the apparent low bidders for the addition and renovation of all work at both sites, i.e., 1903 demolition, new addition, switchgear, and HVAC,” Superintendent Shane Wahls told The Press. “During the pre-award process, we reviewed the bidder’s scope of work, conformance to bid documents, planned subcontractors and suppliers, schedule compliance, and proposed means and methods. Multiple competitive bids were secured for the 12 base bid packages. The low bids that have been approved were within 1 percent of the budgeted amount with acceptable costs and will be awarded contracts.”

Following those interviews, the school board held a work session on Monday, Dec. 4, to review base bids and alternate bids on upcoming facility projects. Board members then held a public hearing on Wednesday, Dec. 6, for comments or questions from the community; no questions were raised. 

In the regular meeting that followed, the board took action first on the PPEL loan proposal. “Since the district has been debt-free, we have been able to pay for design fees, pre-construction fees, and save additional dollars to be used towards the scope of the entire facility project. By doing this we will not have to borrow money against the PPEL until July 1, 2018, and it will be a nine-year note rather than a 10-year loan,” Wahls explained.

He presented a combined bid from Fidelity Bank & Trust, People’s State Bank and Community Savings Bank, which would fund a nine-year term and amortization loan in the amount of $3.7 million. The board approved the agreement, scheduled to begin July 1 of 2018. It carries a three percent tax-exempt fixed rate with semi-annual principal and interest payments of $238,202.38 starting Dec. 1, 2018, and every six months thereafter. Fidelity Bank and Trust will take on the full amount of the note initially, then share one-third of the loan with Peoples State Bank and one-third with Community Savings Bank. 

The loan will help fund bids for demolition and grading, awarded to Tricon Construction at $106,000, as well as concrete at $222,000 and steel fabrication and erection at $158,000 for the same company. Contracts were also awarded to Darold Berger Masonry for $186,000; Portzen Construction for $842,000 in general trades; T&K Roofing & Sheet Metal for $146,185; and Zephyr Aluminum for $47,340 in glazing. 

The flooring contract was awarded to Commercial Flooring for $25,220. Midwest Automatic Fire Sprinkler will supply a fire suppression system for $42,920. The plumbing and HVAC systems will be supplied by Winona Controls for $1.1 million, and A&G Electric was awarded a $298,675 contract for electrical work. An elevator will be purchased from O-Keefe Elevator Company for $107,000. 

Alternate bids for additional projects were also approved at the board meeting. “The alternate bids were for projects that are an extension of the base bids but were considered separately to be certain that they can be completed without going over the budget. These alternate bids have also been approved and will be completed as part of the addition and renovation to our facilities,” said Wahls.

Alternate bids included $194,228 for an administration area and central secure entrance addition attached to the commons; $47,474 for a commons storage area which will house chairs, tables, wrestling mats, etc.; and $18,635 for renovating the boys’ home shower room. Environmental Graphics was awarded a contract for $8,797 to create a logo for the gymnasium, and $316,152 was set aside for other projects such as additional HVAC for the multipurpose room, locker rooms, kitchen and wrestling room, which will also allow for the demolition of the chimney, boiler, and additional steam pipes.

According to the construction timeline, some facility updates will begin in April – but the majority will be completed from June through November.

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